Etree GmbH
Etree GmbH, based in Cologne, is a wholesale disributor of hardware and IT network components. The company has been using SAP Business One since 2011 and has achieved continuous growth with the SAP Business One merchandise management system.
Etree GmbH is represented internationally and today has subsidiaries in the Netherlands and Poland.
The company started in 2011 with three SAP Business One licenses.
Accounting introduction at Etree
Etree has decided to manage the entire accounting processes in the company independently and to take over the tasks of the tax office.
Until now, the company has transferred the sales documents, which are automatically assigned in SAP Business One, to the tax office as a file export. All of the company’s other postings were posted manually to the file program by the tax office.
As SAP Business One automatically posts between 80% and 90% of the bookings from the commercial documents, the decision was made to handle all purchasing and sales processes via SAP Business One. This means that all of the company’s postings end up in the system’s general ledger.
Monetary transactions
The posting of incoming and outgoing payments was also introduced as an additional process: account statement processing.
As a result, it is now possible to use the SAP Business One payment wizard to make all payments in a structured manner and post them automatically. The payment run is carried out in two steps. In the first step, the accounting department prepares the predefined payment run. The run is then saved. The CEO can check a saved run again if necessary and decide which payments may be released. In the second step, the accounting department takes over the saved payment run, carries out the automatic posting and simultaneously generates an export file for the banking software. The bank file is output in a standard MT940 file format so that any banking software can read the payment file.
Dunning processes
By posting all incoming payments, it is now also possible to use a dunning agent in SAP Business One. Several dunning levels can be configured in the dunning run process and separate dunning layouts can be linked to the corresponding dunning level. The dunning run can be used to automatically generate dunning notices and send them out via batch mailing.
Asset accounting
The asset accounting module was also introduced as part of the accounting process implementation. This module supports complete asset management via master data systems, depreciation, postings and reporting in asset accounting.
Electronic advance tax return with Elster
As all tax documents for purchasing are processed via the system, it is now also possible to use the “electronic advance tax return” function in the system and automatically forward the return to the tax office.
Cash flow report
The recording of all payables and receivables with the management of all bank accounts in the system allows a cash flow report to be used in SAP Business One, which provides an overview of the company’s cash flow.
Advantages at a glance:
- Generate quick information about the company's financial situation in real time
- Cost savings thanks to the automatic posting of processes in SAP Business One
- Better control of company processes
- Full utilization of the software used and increasing experience of the workforce
- Scalability of business processes
- Increased degree of digitization through electronic accounting.
