When we talk about the costs of financial accounting, most companies first think of personnel costs and software licenses. But the really relevant costs often remain invisible: lost time, missed opportunities and tied-up resources that could be put to more valuable use elsewhere.
At Konsultec, we have developed a different approach: FiBu as a Service – a combination of state-of-the-art ERP technology and experienced accounting experts who take over your financial accounting completely.
A day without FiBu as a Service: The fight against time
07:30 a.m.: The paperwork begins Martina Müller, an accountant at a medium-sized production company, starts with a mountain of paper. Sorting and checking incoming invoices, assigning cost centers – all manually.
09:15 a.m.: The release odyssey Stapling routing slips to paper invoices, taking them to different departments. The production manager is in a meeting, the marketing manager is working from home. Tracking via Excel lists.
10:30 a.m.: Urgent interruptions Suppliers call, the managing director urgently needs overviews. Martina constantly interrupts her work for searches and evaluations.
11:45 a.m.: Book at last Manually enter 40 invoices per day: Supplier data, amounts, tax codes, cost centers. Maximum concentration required, but mistakes still happen.
13:15: Lunch break at the desk Sandwich at the desk, working on emails at the same time. The tax consultant has urgent questions.
16:45: Month-end stress Preparations under time pressure. As the daily accounting work takes up so much time, the month-end closing regularly leads to overtime.
18:30: End of a long day Martina is one of the last to leave the office. Tasks are left undone and the backlog grows. The upcoming tax audit causes additional worries.
A day with FiBu as a Service: focus on the essentials
08:30 a.m.: Strategic start Martina is now a financial controller. Her dashboard shows all the relevant key figures: Liquidity, open items, performance indicators. Operational accounting runs in the background at Konsultec.
09:15 a.m.: Digital invoice approval Konsultec has already pre-entered invoices and AI-supported text recognition has extracted all the data. Martina checks the content and approves it with just a few clicks.
10:30 a.m.: Financial analysis instead of document processing Contribution margin analysis for product groups, well-founded recommendations for the management – value-adding activities instead of data entry.
14:15: Strategy meeting Martina presents financial analyses and contributes to important company decisions. Current figures from the ERP system provide a solid basis.
16:00: Update with Konsultec 20-minute video call: invoice processing is running according to plan, month-end closing on schedule, optimization suggestions are discussed.
5:00 p.m.: Finishing time on time Martina leaves the office relaxed. Month-end closing is completed on time – without overtime. The tax audit is no longer a worry.
The real advantages of FiBu as a Service
For the company
- Strategic advantages: Focus on core business, better basis for decision-making
- Financial benefits: Predictable costs, reduced error rate, optimized payment processes
- Operational advantages: Greater efficiency through digitalization, no personnel bottlenecks
For the employees
- Professional development: From accountant to financial controller
- Personal benefits: Reduced stress, better work-life balance, higher job satisfaction
How the transition works
Phase 1: Analysis (2-3 weeks) Inventory, identify optimization potential, create a tailored service concept.
Phase 2: Implementation (3-4 weeks) Configure ERP system, set up digital document processing, carry out test runs.
Phase 3: Handover (2-4 weeks) Parallel operation, gradual takeover, employee training, fine-tuning of processes.
Phase 4: Ongoing operation Continuous support, regular optimization, transparent communication.
Frequently asked questions
How does this differ from traditional outsourcing? We work directly in your existing ERP system – you retain full control and have access to up-to-date data at all times.
Is this suitable for my company? Especially for medium-sized companies with 20-500 employees who want to digitize and optimize their financial processes.
How secure is my data? Highest security standards: encrypted connections, role-based access, complete logging, GDPR compliance.
Your next step
Would you like to know what a day in your accounting department could look like with FiBu as a Service? Arrange a non-binding initial consultation. We will analyze your situation, identify potential for optimization and provide an initial cost estimate.
