{"id":3480,"date":"2025-07-16T08:10:06","date_gmt":"2025-07-16T08:10:06","guid":{"rendered":"http:\/\/wordpress-relaunch2026.p650195.webspaceconfig.de\/2025\/07\/16\/accounting-as-a-service-cost-example-what-does-external-financial-accounting-really-cost\/"},"modified":"2026-06-23T09:09:58","modified_gmt":"2026-06-23T09:09:58","slug":"accounting-as-a-service-cost-example-what-does-external-financial-accounting-really-cost","status":"publish","type":"post","link":"https:\/\/konsultec.de\/en\/2025\/07\/16\/accounting-as-a-service-cost-example-what-does-external-financial-accounting-really-cost\/","title":{"rendered":"Accounting as a Service Cost Example \u2013 What Does External Financial Accounting Really Cost?"},"content":{"rendered":"\n<p>Transparent Insights into Costs, Services, and Real Savings for Business OwnersYou are considering outsourcing your financial accounting but are unsure what it will cost you? In this article, we show you through concrete examples from our 15 years of experience what external financial accounting really costs \u2013 and why the investment pays off for most companies. <\/p><h2>How Financial Accounting as a Service works at Konsultec<\/h2><p>Before we get to the numbers, let us explain what &#8220;Financial Accounting as a Service&#8221; actually means and what concrete benefits you can expect from it.<\/p><h3>What you receive from us<\/h3><p>Complete takeover of your financial accounting:<\/p><ul><li>Recording and account assignment of all business transactions<\/li><li>Booking of incoming and outgoing invoices<\/li><li>Account reconciliation and balance verification<\/li><li>Monthly BWA (Business Management Evaluation)<\/li><li>DATEV export for your tax advisor<\/li><li>GoBD-compliant archiving of all documents<\/li><\/ul><p>Your Personal Contact: No anonymous call center, but a dedicated accountant who knows your company and its specific requirements. When you have questions, you reach them directly \u2013 without waiting queues.Digital, Yet Personal Workflow: You simply photograph your receipts using our app or send them via email. We take care of the rest. Every month you automatically receive your management report and have access to your current figures at any time.   <\/p><h3>How a typical month works<\/h3><ol><li>By the 5th of the month: You submit your receipts from the previous month<\/li><li>By the 15th: We have recorded and reconciled all transactions<\/li><li>By the 20th: You receive your management report and all evaluations<\/li><li>As needed: Brief phone call to discuss any notable figures<\/li><\/ol><p>That&#8217;s it. While you take care of your business, we ensure that your numbers are correct. <\/p><h2>Realistic cost examples: What companies actually pay<\/h2><p>Now to what really interests you: What does it cost specifically? Here are three realistic examples from our client base (names changed, figures are real): <\/p><h3>Example 1: Mustermann Electrical Engineering (12 employees)<\/h3><p>Company data:<\/p><ul><li>Annual turnover: \u20ac1.8 million<\/li><li>180 bookings per month<\/li><li>2 bank accounts, 1 cash box<\/li><li>Standard business without special requirements<\/li><\/ul><p>Monthly costs at Konsultec: \u20ac1,290 netIncluded services:<\/p><ul><li>Complete financial accounting<\/li><li>Monthly BWA with prior-year comparison<\/li><li>Account reconciliation and balance verification<\/li><li>DATEV export for tax advisors<\/li><li>Personal contact person<\/li><li>Digital document archiving<\/li><\/ul><p>Mr. Mustermann says:&#8221;I used to spend 2-3 hours every evening dealing with receipts. Now I just photograph them. The \u20ac1,290 is the best investment I have ever made.&#8221;  <\/p><h3>Example 2: TechSolutions GmbH (28 employees)<\/h3><p>Company data:<\/p><ul><li>Annual turnover: \u20ac3.2 million<\/li><li>320 bookings per month<\/li><li>International business, various currencies<\/li><li>Project business with complex cost allocation<\/li><\/ul><p>Monthly costs at Konsultec: \u20ac1,890 netAdditional services:<\/p><ul><li>Foreign currency bookings<\/li><li>Project-related evaluations<\/li><li>Advanced cost center accounting<\/li><li>Weekly liquidity overview<\/li><\/ul><p>The managing director reports:&#8221;We previously spent 6 months searching for an accountant. The costs for recruitment consulting, training, and salary would have cost us over \u20ac80,000 per year. At Konsultec we pay less than \u20ac23,000 and have immediate expert knowledge.&#8221;  <\/p><h3>Example 3: Schmidt Bakery (8 employees, family business)<\/h3><p>Company data:<\/p><ul><li>Annual turnover: \u20ac650,000<\/li><li>120 bookings per month<\/li><li>High volume of cash, daily cash closings<\/li><li>Seasonal business<\/li><\/ul><p>Monthly costs at Konsultec: \u20ac890 netSpecial features:<\/p><ul><li>Daily cash recording<\/li><li>Seasonal evaluations<\/li><li>Support with inventory<\/li><li>Simple, easy-to-understand BWA<\/li><\/ul><p>The Schmidt family:&#8221;As a family business, it was important to us to have a dedicated contact person. The digitalization initially worried us, but it works perfectly. Our daughter now takes photos of the receipts \u2013 that&#8217;s it.&#8221;  <\/p><h3>What determines the costs?<\/h3><p>Main factors for pricing:<\/p><ol><li>Transaction volume (70% of the price)Under 150 transactions\/month: from \u20ac890150-300 transactions\/month: from \u20ac1,290300-500 transactions\/month: from \u20ac1,890Over 500 transactions\/month: Individual pricing<\/li><li>Under 150 bookings\/month: from \u20ac890<\/li><li>150-300 bookings\/month: from \u20ac1,290<\/li><li>300-500 bookings\/month: from \u20ac1,890<\/li><li>Over 500 bookings\/month: Individual pricing<\/li><li>Complexity (20% of the price)Standard business: Base priceForeign currencies: +15%Project accounting: +20%Multiple entities: +25%<\/li><li>Standard business: Base price<\/li><li>Foreign currencies: +15%<\/li><li>Project accounting: +20%<\/li><li>Multiple companies: +25%<\/li><li>Additional services (10% of the price)Cost center accounting: +\u20ac150\/monthWeekly reports: +\u20ac80\/monthDunning process: +\u20ac200\/month<\/li><li>Cost center accounting: +\u20ac150\/month<\/li><li>Weekly reports: +\u20ac80\/month<\/li><li>Dunning process: +\u20ac200\/month<\/li><\/ol><h2>Fibu as a Service vs. In-house Accountant \u2013 An Honest Cost Comparison<\/h2><p>Let&#8217;s do the math honestly. Here is the full cost comparison between an in-house accountant and our service: <\/p><h3>The true costs of an in-house accountant<\/h3><p>Direct costs (per year):<\/p><ul><li>Gross salary of accountant: \u20ac54,000 (mid-level)<\/li><li>Employer costs (20%): \u20ac10,800<\/li><li>Workplace + equipment: \u20ac3,600<\/li><li>Software licenses (DATEV): \u20ac2,400<\/li><li>Training: \u20ac1,500<\/li><li>Total costs: \u20ac72,300 per year<\/li><\/ul><p>Hidden costs:<\/p><ul><li>Recruitment + onboarding: \u20ac8,000 (one-time)<\/li><li>Holiday replacement: \u20ac4,800 per year<\/li><li>Sick leave: \u20ac3,200 per year (average)<\/li><li>Protection against dismissal + severance risk: Unquantifiable<\/li><\/ul><p>Risks:<\/p><ul><li>Loss of knowledge upon resignation<\/li><li>No replacement during absence<\/li><li>Training costs without guarantee of retention<\/li><li>Labor law risks<\/li><\/ul><h3>Fibu as a Service at Konsultec<\/h3><p>For a comparable company (250 bookings\/month):<\/p><ul><li>Monthly costs: \u20ac1,490 net<\/li><li>Annual costs: \u20ac17,880 net (\u20ac21,277 gross)<\/li><\/ul><p>Included:<\/p><ul><li>Complete accounting team as backup<\/li><li>Latest software and updates<\/li><li>All training and certifications<\/li><li>Replacement during holiday and illness<\/li><li>Liability for all errors<\/li><li>Immediate scaling during growth<\/li><\/ul><h3>The savings: \u20ac51,023 per year<\/h3><p>That is over \u20ac50,000 in savings annually \u2013 without considering the hidden costs and risks.But it is not just about the money:Time savings: Our clients save an average of 12-15 hours per week that they previously spent on accounting. At an entrepreneur hourly rate of \u20ac80, that represents an additional \u20ac50,000 in opportunity costs per year.Risk minimization: We are liable for all errors. Should the tax office demand additional payments because we made an error, we cover these costs. This security is invaluable.Focus on core business: How many additional clients could you serve if you had 15 more hours per week? For most of our clients, our service pays for itself through just one additional client per month.    <\/p><h3>Reality check: When is an in-house accountant worth it?<\/h3><p>Honestly: From a purely financial perspective, almost never. Starting at approximately 800-1,000 transactions per month (corresponding to approximately \u20ac8-10 million annual revenue), an in-house accountant can become economical \u2013 but then you need at least two to cover absences.An in-house accountant makes sense when: <\/p><ul><li>You have very specific industry requirements<\/li><li>You have over 1,000 bookings per month<\/li><li>You want to use accounting as a strategic tool<\/li><li>You enjoy managing and developing your own staff<\/li><\/ul><p>For everyone else, external outsourcing is the more economical solution.<\/p><h2>Calculate your individual costs<\/h2><p>Would you like to know what outsourcing your financial accounting would cost? You can find out here in 2 minutes: <\/p><h3>Quick Check: What would your accounting cost?<\/h3><p>Step 1: Count your monthly bookings<\/p><ul><li>Incoming invoices: ___<\/li><li>Outgoing invoices: ___<\/li><li>Bank transactions: ___<\/li><li>Cash transactions: ___<\/li><li>Total: ___<\/li><\/ul><p>Step 2: Assess your complexity<\/p><ul><li>[ ] Standard business (Germany only, one currency)<\/li><li>[ ] Foreign currencies or international business<\/li><li>[ ] Project business or cost center accounting<\/li><li>[ ] Multiple companies or complex structures<\/li><\/ul><p>Step 3: Desired additional services<\/p><ul><li>[ ] Dunning process (+\u20ac200\/month)<\/li><li>[ ] Cost center accounting (+\u20ac150\/month)<\/li><li>[ ] Weekly reports (+\u20ac80\/month)<\/li><\/ul><h3>Your estimated monthly costs:<\/h3><p>Under 150 transactions: from \u20ac890 net\/month150-300 transactions: from \u20ac1,290 net\/month300-500 transactions: from \u20ac1,890 net\/monthOver 500 transactions: Individual consultation requiredWith increased complexity: +15-25% on the base price<\/p><h3>Your Return on Investment<\/h3><p>Sample calculation for a company with 200 transactions\/month:Your investment: \u20ac1,490 net\/month (\u20ac17,880 net\/year)Your savings:<\/p><ul><li>In-house accountant: \u20ac72,300 (total costs)<\/li><li>Direct savings: \u20ac54,420 per year<\/li><\/ul><p>Additional benefits:<\/p><ul><li>15 hours\/week more time for your business<\/li><li>No risks of absence due to holiday\/illness<\/li><li>Always up-to-date accounting standards<\/li><li>Professional BWA for better corporate management<\/li><\/ul><h3>Ready for the next step?<\/h3><p>You have seen that external financial accounting pays off significantly in most cases. But every company is different. Therefore, we offer you:Free 30-minute consultation:  <\/p><ul><li>Analysis of your current accounting situation<\/li><li>Calculation of your exact costs<\/li><li>Identification of optimization potential<\/li><li>Non-binding and without sales pressure<\/li><\/ul><p>What you should bring:<\/p><ul><li>Your latest BWA or an overview of your booking volume<\/li><li>Questions about specific requirements<\/li><li>30 minutes of time for an honest conversation<\/li><\/ul><p>Call us: 0221 \/ XXX XXX XXOr write to us: <a href=\"mailto:info@konsultec.de\" rel=\"noopener noreferrer\" target=\"_blank\">info@konsultec.de<\/a>We will respond within 24 hours \u2013 that is our promise.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Transparent Insights into Costs, Services, and Real Savings for Business OwnersYou are considering outsourcing your financial accounting but are unsure what it will cost you? In this article, we show you through concrete examples from our 15 years of experience what external financial accounting really costs \u2013 and why the investment pays off for most [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":3481,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-3480","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-unkategorisiert"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Accounting as a Service Cost Example \u2013 What Does External Financial Accounting Really Cost? - Konsultec GmbH<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/konsultec.de\/en\/2025\/07\/16\/accounting-as-a-service-cost-example-what-does-external-financial-accounting-really-cost\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Accounting as a Service Cost Example \u2013 What Does External Financial Accounting Really Cost? - Konsultec GmbH\" \/>\n<meta property=\"og:description\" content=\"Transparent Insights into Costs, Services, and Real Savings for Business OwnersYou are considering outsourcing your financial accounting but are unsure what it will cost you? 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