The invisible costs of financial accounting
When we talk about the costs of financial accounting, most companies first think of personnel costs and software licenses. But the really relevant costs often remain invisible: lost time, missed opportunities and tied-up resources that could be put to more valuable use elsewhere. At Konsultec, we have developed a different approach: FiBu as a Service – a combination of state-of-the-art ERP technology and experienced accounting experts who take over your financial accounting completely.A day without FiBu as a Service: The fight against time
07:30 a.m.: The paperwork begins Martina Müller, an accountant at a medium-sized production company, starts with a mountain of paper. Sorting and checking incoming invoices, assigning cost centers – all manually. 09:15 a.m.: The release odyssey Stapling routing slips to paper invoices, taking them to different departments. The production manager is in a meeting, the marketing manager is working from home. Tracking via Excel lists. 10:30 a.m.: Urgent interruptions Suppliers call, the managing director urgently needs overviews. Martina constantly interrupts her work for searches and evaluations. 11:45 a.m.: Book at last Manually enter 40 invoices per day: Supplier data, amounts, tax codes, cost centers. Maximum concentration required, but mistakes still happen. 13:15: Lunch break at the desk Sandwich at the desk, working on emails at the same time. The tax consultant has urgent questions. 16:45: Month-end stress Preparations under time pressure. As the daily accounting work takes up so much time, the month-end closing regularly leads to overtime. 18:30: End of a long day Martina is one of the last to leave the office. Tasks are left undone and the backlog grows. The upcoming tax audit causes additional worries.A day with FiBu as a Service: focus on the essentials
08:30 a.m.: Strategic start Martina is now a financial controller. Her dashboard shows all the relevant key figures: Liquidity, open items, performance indicators. Operational accounting runs in the background at Konsultec. 09:15 a.m.: Digital invoice approval Konsultec has already pre-entered invoices and AI-supported text recognition has extracted all the data. Martina checks the content and approves it with just a few clicks. 10:30 a.m.: Financial analysis instead of document processing Contribution margin analysis for product groups, well-founded recommendations for the management – value-adding activities instead of data entry. 14:15: Strategy meeting Martina presents financial analyses and contributes to important company decisions. Current figures from the ERP system provide a solid basis. 16:00: Update with Konsultec 20-minute video call: invoice processing is running according to plan, month-end closing on schedule, optimization suggestions are discussed. 5:00 p.m.: Finishing time on time Martina leaves the office relaxed. Month-end closing is completed on time – without overtime. The tax audit is no longer a worry.The real advantages of FiBu as a Service
For the company
- Strategic advantages: Focus on core business, better basis for decision-making
- Financial benefits: Predictable costs, reduced error rate, optimized payment processes
- Operational advantages: Greater efficiency through digitalization, no personnel bottlenecks
For the employees
- Professional development: From accountant to financial controller
- Personal benefits: Reduced stress, better work-life balance, higher job satisfaction
