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What does external financial accounting really cost?

Using concrete examples from our practice, we show you what Fibu as a Service actually costs and why the investment pays off very quickly for most companies.

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Everything at a glance.

What Fibu as a Service means for you.

We take over. Completely.

From document entry and account reconciliation to the monthly BWA (management report), we take care of your entire financial accounting.

You maintain an overview

Monthly evaluations, clear reporting, and a dedicated contact person who knows your figures and is available at any time.

You save time and money.

On average, our clients save over €50,000 per year compared to having their own accountant and gain back 15 hours per week.

Less Manual Work

Clear processes, reduced to the essentials, so your team spends less time searching, asking questions, and duplicating efforts.

Reliable Data

All relevant figures in one place, always up-to-date, no manual transfers, no sources of error.

Faster Decisions

Reports and analyses at the push of a button instead of days of compilation before every management meeting.

Less Coordination

One contact person who knows your company, no ticket system, no waiting loops.

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Schedule a Free Process Check
Together, in 30 minutes, we will examine where your current processes are costing you time, transparency, or growth – and what solution makes sense.
You will receive:
  • an initial assessment of SAP Business One, Factorial, or FiBu as a Service
  • concrete advice on effort, benefits, and next steps
  • an honest recommendation on whether Konsultec suits your situation
Free. Non-binding. No sales pressure.
Schedule a free process check now

How Financial Accounting as a Service works at Konsultec

Before we get to the numbers, let us explain what “Financial Accounting as a Service” actually means and what specific benefits it offers you.

What you receive from us

Complete takeover of your financial accounting:
  • Recording and account assignment of all business transactions
  • Booking of incoming and outgoing invoices
  • Account reconciliation and balance verification
  • Monthly BWA (Business Management Evaluation)
  • DATEV export for your tax advisor
  • GoBD-compliant archiving of all documents
Your personal contact person: No anonymous call center, but a dedicated accountant who knows your company and its specificities. If you have questions, you can reach them directly—without waiting loops.

Digital yet personal workflow: Simply photograph your documents with our app or send them via email. We take care of the rest. Every month, you automatically receive your BWA and have insight into your current figures at any time.

How a typical month works

  1. By the 5th of the month: You submit your documents from the previous month to us
  2. By the 15th: We have recorded and reconciled all bookings
  3. By the 20th: You receive your BWA and all evaluations
  4. If required: A short phone call to discuss any conspicuous values

That’s it. While you take care of your business, we ensure that your numbers are correct.

Realistic cost examples: What companies actually pay

Now to what really interests you: What does it cost specifically? Here are three realistic examples from our client base (names changed, figures are real):

Example 1 (12 employees)

Company data:
  • Annual turnover: €1.8 million
  • 180 bookings per month
  • 2 bank accounts, 1 cash box
  • Standard business without special requirements
Monthly costs at Konsultec: from €1,290 net
Services included:
  • Complete financial accounting
  • Monthly BWA with prior-year comparison
  • Account reconciliation and balance verification
  • DATEV export for tax advisors
  • Personal Contact Person
  • Digital document archiving
Mr. Mustermann says: “I used to spend 2-3 hours every evening on paperwork. Now I just take photos of them. The €1,290 is the best investment I’ve ever made.”

Example 2 (28 employees)

Company data:
  • Annual turnover: €3.2 million
  • 320 bookings per month
  • International business, various currencies
  • Project business with complex cost allocation
Monthly costs at Konsultec: €1,890 net
Additional services:
  • Foreign currency bookings
  • Project-related evaluations
  • Advanced cost center accounting
  • Weekly liquidity overview
The Managing Director reports: “We searched for an accountant for 6 months previously. The costs for recruitment, onboarding, and salary would have cost us over €80,000 a year. With Konsultec, we pay less than €23,000 and have immediate expert know-how.”

Example 3 (8 employees, family business)

Company data:
  • Annual turnover: €650,000
  • 120 bookings per month
  • High volume of cash, daily cash closings
  • Seasonal business
Monthly costs at Konsultec: €890 net
Special features:
  • Daily cash recording
  • Seasonal evaluations
  • Support with inventory
  • Simple, easy-to-understand BWA
The Schmidt family: “As a family business, it was important to us to have a dedicated contact person. We were worried about digitalization at first, but it works great. Our daughter now takes photos of the documents—that’s it.”

What determines the costs?

Main factors for pricing:
  1. Booking volume (70% of the price)
    • Under 150 bookings/month: from €890
    • 150-300 bookings/month: from €1,290
    • 300-500 bookings/month: from €1,890
    • Over 500 bookings/month: Individual pricing
  2. Complexity (20% of the price)
    • Standard business: Base price
    • Foreign currencies: +15%
    • Project accounting: +20%
    • Multiple companies: +25%
  3. Additional services (10% of the price)
    • Cost center accounting: +€150/month
    • Weekly reports: +€80/month
    • Dunning process: +€200/month

Fibu as a Service vs. In-house Accountant – An Honest Cost Comparison

Let’s do the math honestly. Here is the full cost comparison between an in-house accountant and our service:

The true costs of an in-house accountant

Direct costs (per year):
  • Gross salary of accountant: €54,000 (mid-level)
  • Employer costs (20%): €10,800
  • Workplace + equipment: €3,600
  • Software licenses (DATEV): €2,400
  • Training: €1,500
  • Total costs: €72,300 per year
Hidden costs:
  • Recruitment + onboarding: €8,000 (one-time)
  • Holiday replacement: €4,800 per year
  • Sick leave: €3,200 per year (average)
  • Protection against dismissal + severance risk: Unquantifiable
Risks:
  • Loss of knowledge upon resignation
  • No replacement during absence
  • Training costs without guarantee of retention
  • Labor law risks

Fibu as a Service at Konsultec

For a comparable company (250 bookings/month):
  • Monthly costs: €1,490 net
  • Annual costs: €17,880 net (€21,277 gross)
Included:
  • Complete accounting team as backup
  • Latest software and updates
  • All training and certifications
  • Replacement during holiday and illness
  • Liability for all errors
  • Immediate scaling during growth

The savings: €51,023 per year

That is over €50,000 in savings annually—without even considering hidden costs and risks.
But it’s not just about money:

Time savings: Our clients save an average of 12-15 hours per week that they previously spent on accounting. At an entrepreneurial hourly rate of €80, that’s an additional €50,000 in opportunity costs per year.

Risk minimization: We are liable for all errors. Should the tax office demand back payments because we made a mistake, we cover those costs. This security is priceless.

Focus on core business: How many additional clients could you serve if you had 15 more hours per week? For most of our clients, our service pays for itself with just one additional client per month.

Reality check: When is an in-house accountant worth it?

To be honest: From a purely financial perspective, almost never. From around 800-1,000 bookings per month (corresponding to approx. €8-10 million annual turnover), an in-house accountant can become economical—but then you need at least two to cover absences.
An in-house accountant makes sense if:
  • You have very specific industry requirements
  • You have over 1,000 bookings per month
  • You want to use accounting as a strategic tool
  • You enjoy managing and developing your own staff
For everyone else, external outsourcing is the more economical solution.
Calculate your individual costs

Would you like to know what outsourcing your financial accounting would cost? You can find out here in 2 minutes:

Quick Check: What would your accounting cost?

Step 1: Count your monthly bookings
  • Incoming invoices: ___
  • Outgoing invoices: ___
  • Bank transactions: ___
  • Cash transactions: ___
  • Total: ___
Step 2: Assess your complexity
  • [ ] Standard business (Germany only, one currency)
  • [ ] Foreign currencies or international business
  • [ ] Project business or cost center accounting
  • [ ] Multiple companies or complex structures
Step 3: Desired additional services
  • [ ] Dunning process (+€200/month)
  • [ ] Cost center accounting (+€150/month)
  • [ ] Weekly reports (+€80/month)

Your estimated monthly costs:

Under 150 bookings: from €890 net/month 150-300 bookings: from €1,290 net/month
300-500 bookings: from €1,890 net/month Over 500 bookings: Individual consultation required
For increased complexity: +15-25% on the base price

Your Return on Investment

Sample calculation for a company with 200 bookings/month:
Your investment: €1,490 net/month (€17,880 net/year)
Your savings:
  • In-house accountant: €72,300 (total costs)
  • Direct savings: €54,420 per year
Additional benefits:
  • 15 hours/week more time for your business
  • No risks of absence due to holiday/illness
  • Always up-to-date accounting standards
  • Professional BWA for better corporate management

Ready for the next step?

You have seen that external financial accounting pays off significantly in most cases. But every company is different. That’s why we offer you:
Free 30-minute consultation:
  • Analysis of your current accounting situation
  • Calculation of your exact costs
  • Identification of optimization potential
  • Non-binding and without sales pressure
What you should bring:
  • Your latest BWA or an overview of your booking volume
  • Questions about specific requirements
  • 30 minutes of time for an honest conversation
Call us: 0221 / 221 2924 1780 Or write to us: info@konsultec.de

We will get back to you within 24 hours – that is our promise.

About Konsultec: Since 2009, we have been supporting companies in Cologne and throughout NRW with their financial accounting. With over 120 satisfied clients and a team of 8 certified accountants, we are your reliable partner for professional financial accounting. DATEV-certified, ISO 27001 compliant, 100% made in Germany.